Your rooms have eyes.
Your facilities team has answers.
AI VISION LANGUAGE MODEL
A compact edge device runs a Vision Language Model entirely on-device. No cloud. No image transmission.
It watches, understands, and reports whether each room is truly ready for next meeting.
On-Device Only
Runs a quantised VLM on a compact edge device. Images never leave the room. GDPR and privacy compliant by design.
12+ Detection Classes
Chairs, forgotten items, trash, spills, cables, equipment state, whiteboard content, furniture arrangement and more.
Natural Language Reports
Plain-English summaries pushed to facilities operators — not just alerts, but context and recommended actions.
Real-Time Scoring
Continuous readiness scores feed into the booking system. Rooms marked not-ready surface instantly to admin.
OCCUPANCY INTELLIGENCE
Knows when people are actually there.
Native integrations with the world's leading occupancy sensor brands. Real-time presence data auto-checks in bookings, releases ghost reservations, and feeds live floor maps — no manual intervention needed.
Your infrastructure,
your rules.
DEPLOYMENT
Whether you demand full data sovereignty or prefer zero-ops convenience, Optimus Book fits.
Fully On-Premise
Run entirely within your own data centre. Your data never leaves your network. Ideal for government, finance, and healthcare environments with strict data residency requirements.
Dedicated Hosting
A single-tenant cloud instance on infrastructure managed by our team. You get isolation and compliance without the operational overhead of running your own servers.
SaaS
Instant deployment, automatic upgrades, zero maintenance. Start booking in minutes with our fully managed, multi-tenant cloud platform.
BOOKING ENGINE
Rules as complex as your workplace.
Define advance booking windows, per-role quotas, late-cancel penalties, no-show rolling thresholds, and check-in grace periods — all without touching code.
Book a room.
The building responds.
SMART BUILDING INTEGRATION
Optimus Book triggers your building systems automatically. When a booking starts, lights turn on. When a room empties, HVAC adjusts. Every integration is event-driven and configurable.
Your whole office,
in your pocket.
MOBILE EXPERIENCE
A fully responsive Progressive Web App. No app store. No downloads. Book, check in, check out — all from any smartphone browser.
IDENTITY & ACCESS
Enterprise SSO, out of the box.
OAuth 2.0 with Azure Active Directory. Users sign in with their existing corporate credentials — no separate password to manage. Supports LDAP fallback for on-premise environments.
BOOKING PANELS
Any screen. Any brand.
Optimus Book's panel software runs on any Android or browser-capable display. Choose hardware that fits your aesthetic and budget — the software experience is identical everywhere.
Draw your space,
exactly as it is.
Start with a quick grid for simple open-plan offices. Switch to the advanced canvas editor to draw walls, place meeting rooms, add labels, and upload a background image — no CAD software required.
FLOOR PLAN EDITOR
✅ Per-role weekly hour quotas with automatic resets
✅ Late cancellation and no-show hour deductions
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✅ Check-in grace periods with auto-release
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✅ One-active-booking limit per role
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✅ Per-resource-type rules (desks vs meeting rooms)
Lighting
Scene activation on booking start and auto-off on checkout or vacancy detection.
HVAC
Pre-condition rooms before meetings begin. Energy savings when spaces are unoccupied.
AV Systems
Displays, projectors, and video conferencing equipment activate with your booking.
And Beyond
Webhook and API event bus for any third-party integration your building requires.
✅ Azure AD / Microsoft 365 SSO
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✅ LDAP directory integration
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✅ Local auth fallback
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✅ Role mapping from directory groups
✅ Android tablet, dedicated panel, or wall-mounted display
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✅ Real-time availability, QR check-in
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✅ Customisable branding — logo, colours, fonts
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✅ Meeting subject, attendees, and upcoming schedule
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✅ Auto check-in on resource entry (sensor-linked)
REFRESHMENT ORDERING
Coffee ready when you are.
Pre-order tea, coffee, and catering during the booking flow. Orders are routed automatically to the pantry or kitchen team — timed to arrive at meeting start. No more cold coffee, no more last-minute runs.
✅ Order during booking or up to 30 min before
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✅ Per-person or whole-room orders
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✅ Kitchen dashboard with fulfilment queue
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✅ Customisable menu per location or floor
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✅ Dietary notes and special requests
ENVIRONMENT INTELLIGENCE
Spaces that breathe better.
Beyond occupancy — Optimus Book natively integrates with Indoor Air Quality sensors and smart air purifiers. Monitor COâ‚‚, VOCs, PM2.5, humidity, and temperature in real time. Trigger purifiers, ventilation, and HVAC automatically when thresholds are breached.
PAYMENTS & INVOICING FOR COWORK SPACES
Charge for space.
Automatically.
Whether you're running internal cost-centre chargebacks or billing external clients, Optimus Book handles it. Native Stripe integration for real payments. Internal dollar accounts for corporate allocations. Invoices generated and sent automatically on checkout.
✅ Automatic PDF invoice generation on checkou
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✅ Stripe integration — cards, bank transfer, invoicet
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✅ Internal credits / cost-centre chargebacks
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✅ Per-resource-type pricing (hourly / flat rate)
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✅ Tax configuration, discount codes, free tiers
MICROSOFT TEAMS INTEGRATION
Book without leaving Teams.
The Optimus Book Teams App lets your staff search, book, and manage desks and rooms directly from Microsoft Teams — in a channel, a chat, or the sidebar app. No context-switching. Booking confirmations, reminders, and check-in nudges arrive as Teams notifications.
✅ Teams App — sidebar, tabs, messaging extension
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✅ Book via chat commands or interactive cards
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✅ Confirmations, reminders & check-in alerts via bot
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✅ Calendar event auto-created in Outlook
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✅ SSO via the same Azure AD identity
VISITOR EXPERIENCE
Invite visitors. Impress them.
When you book a meeting room, invite external guests directly from the booking flow. Powered by Optimus Visitor, guests receive a branded welcome email with directions, Wi-Fi details, and a QR pass — before they even leave the office.
✅ Invite guests during room booking
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✅ Branded welcome email with QR visitor pass
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✅ Host notified when visitor arrives
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✅ Visitor log, NDA signing, photo capture
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✅ Full integration with Optimus Visitor platform